Document Checklist
Prepare complete trade documents for smooth customs clearance
Trade Contract
Defines rights and obligations of both parties
Format:PDF/Word
Notes
Must include product name, specifications, quantity, amount, delivery date, payment terms
Commercial Invoice
Required for customs declaration and payment
Format:PDF
Notes
Must show complete product information, amount, trade terms
Packing List
Details cargo packaging for customs and handling
Format:PDF/Excel
Notes
Must list product name, quantity, gross weight, net weight, volume for each carton
Bill of Lading
Document of title and transport contract proof
Format:Original/Telex Release
Notes
Issued by shipping company, available as original or telex release
Insurance Policy
Cargo transportation insurance certificate
Format:PDF
Notes
Determined by trade terms which party purchases insurance
Document Preparation Tips
- • Ensure consistency across all documents, especially for product names, quantities, and amounts
- • Prepare at least 3 copies each in both electronic and paper format
- • Some documents require notarization or certification - check requirements in advance
- • Documents should be in Chinese or English; other languages require certified translation